Top 10 Productivity tips

Batch your day into productive chunks.

One thing that can be time consuming in managing the day-to-day tasks in a business is bouncing back and forth between tasks. The ability to focus on one task at a time and keep a consistent rhythm can make it easier to finish that task in less time. Let’s say that you are a solopreneur that has to handle emails from customers, packaging and shipping products, and marketing via your social media networks. Instead of prepping an item to ship each time a sale comes in, answering emails each time the notification pops up on your desktop, and checking your social media networks in between, try batching.

  • Check and respond to emails at the beginning, middle, and end of the day.
  • Check social media network notifications and post a new update to your social media networks twice a day.
  • Set aside an hour or two before you need to leave to drop off packages or before your carrier comes to pick up packages to do shipping and handling preparation. By doing this, you’ll get into a rhythm with each task instead of having to start and stop throughout the day. This allows you to be productive with the time you would normally spend shifting gears from one task to another.

Take Shorter Showers

This one may sound silly but it’s actually something I struggle with. I spend up to 30 minutes in the shower. Think of the time I could save simply by speeding up a bit.

Get Read Only Database Access

I recommend application-level admins have read-only access to the Jira database. Understanding how the data is structured will solve a lot of mysteries and is essential for any scheme cleanup or audit. There’s configuration information in the database that’s simply not available or easy to access in the Jira Administration Console.  This is especially true for large instances.  Maintenance or research often starts with a database query.

Save the Trips to Bank by Taking Direct Deposit

Many employers now offer direct deposit. If yours does, then be sure and take advantage of it and save yourself from a number of trips to the bank.

Get Some Exercise

Not to be too repetitive, but healthy people are more productive. Exercise makes you healthier, so be sure to get some exercise every day. You don’t need to spend hours at the gym to get the benefit of this; take a walk around the block, or do some isometrics at your desk. Try these 29 Exercises You Can Do At (Or Near) Your Desk or 15 Simple And Quick Office Stretches To Boost Work Efficiency. Just do something to get your heart pumping and your blood racing. It will enhance your general well being as well as your ability to think more clearly.

Focus on Result-Oriented Activities

Pareto’s law (also known as the 80 20 rule) states that 80% of the outputs result from 20% of the inputs. This means that 20% of our actions result in 80% of the results. We must find the 20% that is creating the 80% of our desired outcomes and focus solely on those activities.

Launch the Administration Quick Search (for admins only)

This trick is meant for Application admins. If you’re an application admin you can quickly open the administration search box by typing “gg” on any Jira page. Type the first few letters of your search to show suggestions.  Example:  Typing “ban” will suggest the “Announcement Banner” page. Click the page name to go directly to the admin page. In the Jira Administration Console, launch this search box by clicking “Search Jira admin” in the area above the admin navigation.

Use Focus Tools

Make good use of apps and technology to help you remove distractions. Here’re 18 Best Time Management Apps and Tools to help you stay focused. This way, you’re not distracted by the web, e-mail, or IM.

Don't make a new year's resolution - they're too easy to break. Make a new year's theme, so even if you screw up, you're obligated to get back on the horse.

Automatically file an email

To apply the “Work Less” theory, have Outlook automatically file an email.  Then you can read them all at one time without distraction.

  • Create a Folder: Ctrl + Shift + E

  • Automate Filing into the folder

      Right-click the Email, click “Rules”,
      Choose “Always move messages from”
    
  • And select your new folder

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