Applying stringent rules or restrictions to use MS Teams platform freely can diminish user enthusiasm to take ownership of their tasks. By activating self-service, you can allow end users to create teams and empower them to collaborate efficiently. Also, it develops a sense of belonging to the platform. Furthermore, with an approval system in place, administrator can ensure that the teams created by users are purposeful and relevant to the business.
Categorization of teams promotes findability. Tagging or labeling a team is the easiest and best way to classify teams. This helps in better search and organization of teams based on their department, project type or location and so on.
By gaining insights into teams’ activities, it gets lot easier for business managers, administrators and owners to check teams’ performance and detect any anomaly, if exists. This further helps in taking informed business decisions or actions to resolve complicacies and fulfill company’s goals effectively.
Random teams floating all around Teams environment is not good for the health of MS Teams. It is important to manage the lifecycle of teams by configuring expiration policies for their archival or deletion. The intention behind creation of teams is a business purpose to fulfill. Inactive teams or teams that are no longer in often cause content overloading and mismanagement.
Editing multiple teams one by one is time consuming, especially when they all need the same inputs. The phenomenon is frustrating for administrators who are supposed to work in a fast-paced environment dealing with hundreds of thousands of teams. Ability to update a bunch of records in a snap reduces context switching and improves user efficiency.
Proper naming of teams prevents creation of teams with the same names and hence, eliminates confusions in searching a relevant team. By imposing team naming policies, users can gain more clarity while creating their teams such as, for which project it is created, which department it belongs to and so on.
All credit goes to Tim Ferriss, but this idea needs to be spread. The thing that keeps us from doing the high-leverage things that really push us forward in life is a concern for small issues. Someone is slightly disappointed because you were late, you didn't fulfill some obligation to perfection, you occasionally have to back out of an obligation--being concerned with this short-term, irrelevant bullshit keeps you from proactively choosing the most important tasks and knocking them out.SOURCE: https://tim.blog/2007/10/25/weapons-of-mass-distractions-and-the-art-of-letting-bad-things-happen/
In Outlook 365, you can create a structure of folders for organizing emails. Many people use the folder structure for archiving emails, but folders are also a great way to manage incoming emails as tasks and get them out of your inbox view. We're going to use these folders to do email triage, organize the messy inbox, and overcome email overload. To do this, create three new folders under your inbox folder. The first is a "To Do" folder, and the second and third are subfolders called "Follow Up" and "Someday." These loosely follow the Getting Things Done® or GTD® methodology of organizing tasks. Getting Things Done® and GTD® are registered trademarks of the David Allen Company. To create these folders:
Some emails don’t require an immediate response, but they do need to be handled before the time you have scheduled to review items in your to-do folder. These items can still be moved to your to-do folder so they’re not clogging your inbox, but you’ll want to make sure that you have a reminder to take care of them before a deadline. Create a reminder by adding these emails to Outlook’s task list:
Every task, every commitment should be written down. This frees your mind from the energy- and attention-sucking job of trying to remember. In his seminal book on productivity, Getting Things Done, David Allen points out how uncompleted commitments take up psychic energy, each one making you just the tiniest bit more tired, more distracted, and therefore less productive. He emphasizes that the first step to managing your life and time is getting every commitment, large and small, out of your head and into a trusted system. I use OmniFocus to capture these commitments, but you can start with a simple pen and paper.