Research has shown that multitasking is not productive. If you think you can multitask, think again. For optimum productivity, focus on one thing at a time.
To stay motivated for whatever you do, reward yourself every now and then. Keep track of your small wins and milestones and celebrate them. So whenever you struggle about your progress, you see how far you’ve come! Find out more about this 2-Step Approach to Self-Motivation: Track Small Wins and Reward Yourself.
Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning. Many people tend to check emails in the morning because after checking a list of emails, they feel fulfilled. But that’s just an illusion of having achieved more. Doing simple tasks like checking emails first in the morning is bad for you. Instead, do the difficult tasks because you have more energy in the morning to tackle them!
Tasks like blog writing, phone calls, email and errands can be grouped into a single batch. You will save time by completing similar tasks in one session. One way to help you with organizing all of those things is through the app Todoist. It’s an easy and simple way for you to plan out your day, set reminders, and group all of your most important tasks in a convenient spot.
By listing your tasks in order of importance, you can make sure that you finish all of your most important tasks during the day. Learn a unique technique to Prioritize Right in 10 Minutes and Work 10X Faster.
Enjoying what you do is the ultimate way to increase your productivity. If you aren’t sure what you love doing yet, don’t worry. Leo Babauta has some unique ways to help you: How to Find Your Passion
Distractions should be avoided, but sometimes a bit of music in the background can help you focus. Of course, it doesn’t need to be heavy rock music, but a bit of Beethoven may do you some good. Here’s a complete guide to help you pick the right music for better productivity: How To Maximize Your Productivity With Music: A Complete Guide
Distractions include the phone, email notifications and having multiple web browsers open on the desktop. Just as it’s important to be organized offline, it’s key to have things organized online as well. This free guide End Distractions And Find Your Focus is a good tool to help you. With this guide, you’ll learn how to get rid of distractions and boost productivity. Grab your free guide here. You can also learn more on how to get rid of all distractions in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)
The key to good time management is knowing where to be and what to be doing there at any given time. Effective calendar management goes hand in hand with good task list management. Learn here How to Use a Calendar to Create Time and Space.
Estimate the time you need to tackle different tasks and set a timer for each of your tasks. How you go about this is up to you as there are many different ways. There is the Pomodoro technique where you focus on a task for 25 minutes followed by a five minute break afterwards. In the event that you have a task that will take much longer than that, you can consider one of the many timer-based apps. One that comes to mind is Clockify. It’s used for freelancers and entrepreneurs alike, however it’s a good way to be setting yourself a timer. It provides reports and you can serve as a project manager of sorts too. Best of all, it’s free.