If you spend a lot of time typing the same answers to questions you get repeatedly, create Quick Parts to insert that text into email replies in just a few clicks. No need to keep typing the same thing over and over again or having to find an old response to copy and paste. When you’ve finished typing a response that you expect to need to send again, follow the steps below to save the text as a Quick Part:
Unfortunately, not all emails in the workplace come with an unsubscribe link. Day after day, emails arrive in your inbox that are just a distraction. Some common examples include:
Taking time off is wonderful until the moment you open your email after returning to work. If you work in an email-heavy company, you may have received hundreds of emails while you were out of the office, and now you’re faced with the difficult task of sorting through each one. With Outlook’s clean-up function (introduced in Outlook 2010), you can drastically reduce the number of emails you have to deal with in just a few clicks—whether you're coming back from vacation or you just have too many emails piled up. The clean-up function removes all email replies that are duplicated in a later thread, allowing you to read a single thread instead of dozens of individual emails. To clean up your inbox quickly:
Some emails don’t require an immediate response, but they do need to be handled before the time you have scheduled to review items in your to-do folder. These items can still be moved to your to-do folder so they’re not clogging your inbox, but you’ll want to make sure that you have a reminder to take care of them before a deadline. Create a reminder by adding these emails to Outlook’s task list:
In Outlook 365, you can create a structure of folders for organizing emails. Many people use the folder structure for archiving emails, but folders are also a great way to manage incoming emails as tasks and get them out of your inbox view. We're going to use these folders to do email triage, organize the messy inbox, and overcome email overload. To do this, create three new folders under your inbox folder. The first is a "To Do" folder, and the second and third are subfolders called "Follow Up" and "Someday." These loosely follow the Getting Things Done® or GTD® methodology of organizing tasks. Getting Things Done® and GTD® are registered trademarks of the David Allen Company. To create these folders:
Proper naming of teams prevents creation of teams with the same names and hence, eliminates confusions in searching a relevant team. By imposing team naming policies, users can gain more clarity while creating their teams such as, for which project it is created, which department it belongs to and so on.
Editing multiple teams one by one is time consuming, especially when they all need the same inputs. The phenomenon is frustrating for administrators who are supposed to work in a fast-paced environment dealing with hundreds of thousands of teams. Ability to update a bunch of records in a snap reduces context switching and improves user efficiency.
Random teams floating all around Teams environment is not good for the health of MS Teams. It is important to manage the lifecycle of teams by configuring expiration policies for their archival or deletion. The intention behind creation of teams is a business purpose to fulfill. Inactive teams or teams that are no longer in often cause content overloading and mismanagement.
By gaining insights into teams’ activities, it gets lot easier for business managers, administrators and owners to check teams’ performance and detect any anomaly, if exists. This further helps in taking informed business decisions or actions to resolve complicacies and fulfill company’s goals effectively.
Categorization of teams promotes findability. Tagging or labeling a team is the easiest and best way to classify teams. This helps in better search and organization of teams based on their department, project type or location and so on.